Job Description

Job Description

Job Description

Stake Center Locating is looking for a Administrative Assistant- Business Development to join our team in Greensboro, NC, reporting directly to the Chief Growth Officer. The Administrative Assistant- Business Development is responsible for managing the end-to-end bid process, including the preparation, submission, and tracking of bid proposals, plus contract and Salesforce management. This role involves collaborating with various departments to gather necessary information, ensuring compliance with client requirements, and meeting strict deadlines. The Administrative Assistant- Business Development must ensure that all bids are professional, accurate, and compelling to maximize the chances of winning contracts. The Administrative Assistant- Business Development will manage our contract database and work towards being our Salesforce Administrator. This position requires excellent organizational, communication, and project management skills to ensure that all aspects of the bid process are handled efficiently and effectively.

Key Responsibilities

1. Bid Preparation and Submission:

· Coordinate the preparation and submission of bid proposals.

· Review and analyze Request for Proposals (RFPs), Request for Quotations (RFQs), and Invitation to Tenders (ITTs).

· Develop and manage bid project plans, timelines, and deliverables.

2. Collaboration and Information Gathering:

· Work closely with internal teams, including sales, marketing, finance, legal, and operations departments, to gather necessary information.

· Liaise with subject matter experts to develop and refine content for bids.

3. Document Management:

· Create, format, and compile bid documents, ensuring consistency and professionalism.

· Maintain and update a repository of bid templates and supporting documents.

· Ensure all documents comply with client requirements and internal standards.

4. Compliance and Quality Assurance:

· Ensure bids are compliant with all legal, financial, and client requirements.

· Conduct quality assurance checks on all bid documents to ensure accuracy and completeness.

5. Communication and Coordination:

· Serve as the main point of contact for bid-related inquiries and communications.

· Coordinate and facilitate bid review meetings, including debrief sessions post-submission.

· Track and report on bid progress and status to senior management.

6. Post-Bid Activities:

· Manage post-bid activities, including clarifications, negotiations, and contract finalization.

· Maintain records of bid outcomes and analyze performance to improve future bid strategies.

7. Contract Management:

· Manage contract database while ensuring accurate and timely response to contract questions.

· Manage the entire contract lifecycle for Stake Center. The contract management services include negotiation, implementation and administration of contracts.

8. Salesforce Administration:

· Solve business problems by customizing the Salesforce Platform. Duties will include building, configuring, and automating technology solutions to deliver business value. Core responsibilities include supporting users, managing data, maintaining security standards, and delivering actionable analytics.

Educational Requirements

· Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.

Qualifications

· Minimum of 3 years of experience in bid coordination, proposal management, contract management or a similar role. Minimum of 3 years of Salesforce experience is desired.

· Excellent written and verbal communication skills.

· Strong project management skills with the ability to manage multiple bids simultaneously.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with bid management software.

· Attention to detail and strong organizational skills.

· Ability to work under pressure and meet tight deadlines.

· Experience with public sector bids and knowledge of procurement processes is a plus.

· High degree of accuracy and keen attention to detail.

· Excellent communication and presentation skills, with the ability to convey complex financial concepts to non-financial stakeholders.

· Ability to work effectively in a team-oriented environment and manage multiple priorities.

Key Competencies

· Attention to Detail: Ability to produce accurate and high-quality work.

· Organizational Skills: Strong ability to prioritize tasks and manage time effectively.

· Communication: Excellent interpersonal skills to liaise effectively with stakeholders.

· Analytical Skills: Ability to analyze RFPs and develop strategic responses.

· Team Collaboration: Capability to work collaboratively with cross-functional teams.

Stake Center Locating is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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