Job Description

Job Description

Job Description

Department: Lower School

Supervisor(s): Lower School Principal

FLSA Status: Non-Exempt

Position Type: Full Time, 10 Month + ESY (213 days), Benefits Eligible

POSITION SUMMARY:

The Lower School Administrative Assistant will perform a wide range of administrative functions and provide office support to meet the daily needs of the Lower School. The Administrative Assistant will also be required to provide light office support to the Early Learning Center Principal as needed.

PRIMARY DUTIES:

• Collect and organize data for reporting on staff and student attendance.
• Maintain student IEPs, records and files.
• Familiarity with Google Drive apps, PowerSchool, Schoology, data entry, retrieval and report generation using computerized databases.
• Carry out extensive phone and/or e-mail contacts with student families, various events such as class trips, parent meetings, etc.
• Process purchase orders, mailings, etc./often with fast turnaround times.
• Interpret and/ or note take for supervisor’s meetings and/or phone conferences in Lower School department.
• Organizing school events such as: Parents Teachers Conference, Open House, Graduations.
• Responsible to provide ASL/English interpreting as needed.
• Perform additional job duties as appropriate assigned by supervisor(s).

REQUIRED SKILLS AND ABILITIES:

• Excellent time management, interpersonal and organizational skills
• Ability to work collaboratively with colleagues and administrators
• Flexible; ability to multi-task and adapt to changing priorities
• Proficient in Microsoft Word, Excel, Power Point and Publishing program
• Sign Language proficiency required; ASL interpreting experience strongly preferred.
• Fluency in Spanish and/or Chinese a plus

EDUCATION AND EXPERIENCE:

• High School diploma or GED
• Two to five years experience in an office setting; preferably in an education environment
• Ability to communicate in American Sign Language (ASL)

SECURITY CLEARANCE:

• Required clearances include medical clearance, fingerprinted by the NYC Board of Ed, SCR, and SEL clearance

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of walking in and around the building
• Must be able to lift 15 pounds at times

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