Event Planner Job at The Fountain Group, North Chicago, IL

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  • The Fountain Group
  • North Chicago, IL

Job Description

The Fountain Group. We are a national staffing firm and are currently seeking an Event Planner (Medical Education) for a prominent client of ours. This position is 100% Remote. Details for the position are as follows:
Job Description:
  • Fully Remote, full-time, travel 5% - 10%
  • $26 - $28/hour based on previous experience.
  • Assignment Length: 6 months - 1 year
  • Pre- and post-event planning for Medical Education.
  • Speaker agreement/contract creation from planning through execution, for U.S. and non-U.S. speakers.
  • Work closely with the team of OEC to ensure all processes and procedures are followed.
  • Work collaboratively with internal and external (vendors) teams to create event elements and timely submission of program deliverables.
  • Upload all program files to the appropriate repository pre- and post-event.
  • Manage KOL speaker payment process, including:
    • New vendor set up.
    • Requesting invoices from speakers for past programs.
    • Tracking of submitted invoices and reporting actuals.
    • Processing and submitting PO requests for approval.
    • Submitting invoices with approved POs to Accounts Payable for payment processing
  • Ensure all appropriate documentation related to the program (faculty, participants) have been obtained and retained in compliance with applicable Corporate and Divisional Policies and procedures.
Qualifications:
  • Two years of experience in HCP contracting and event/conference logistics management.
  • Advanced MS Office.
  • Bachelor's Degree preferred.
  • Experience creating and working on speaker contracts.
  • Project management skills - ability to work on multiple, deadline-driven projects.
  • Experience working with HCPs/KOLs/Faculty members.
  • Good interpersonal skills and ability to work independently & within a team.
  • Ability to partner with cross-functional teams.
  • Extremely organized with HCP contracting for medical education events.

Job Tags

Full time, Contract work, Remote job,

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